Let’s be honest, admin tasks can feel never-ending, can’t they? You finish one, and suddenly there’s another. Whether it’s responding to emails, scheduling meetings, or chasing invoices, it all adds up. And while they’re important, you’re probably wondering how much time you’re losing to these repetitive tasks when you could be focusing on growing your business.

Here’s the good news—automation can handle a lot of these time-consuming tasks for you, freeing you up to do what really matters: moving your business forward. I’m going to walk you through some super helpful ways to automate your admin work, so you can stop feeling bogged down by the day-to-day and start focusing on the bigger picture.

Why Bother Automating?

Think about how much of your day gets sucked into tasks that don’t require your personal touch. Every hour you spend managing emails or scheduling appointments is an hour you’re not working on growing your business, networking, or improving your services. That’s where automation steps in—it takes care of those little things for you so you can spend your energy where it counts.

Here’s why automation is a game-changer:

• Saves You Time: You can cut down the hours spent on repetitive tasks.
• Reduces Mistakes: Automation tools are great at avoiding those little human errors.
• Streamlines Everything: When things are faster and smoother, you get more done.
• Frees Up Mental Space: With fewer small tasks on your mind, you can finally focus on the big stuff.

1. Let’s Tame Your Inbox

Emails can be a time thief, right? Sorting through them, responding, organising—it’s like a never-ending to-do list. But did you know you can set up rules and filters to do some of that work for you?

What you can do: Set up email templates for the responses you send all the time. And get those filters working—have your inbox sort itself by sender or subject, so you only see the important stuff.

Tools to try: Gmail filters, Outlook rules, and canned responses.

Why this will help: If your inbox is one of your biggest stress points, a bit of automation will help you breathe easier, trust me.

2. Scheduling Meetings, The Easy Way

You know that back-and-forth with clients or colleagues trying to find a time that works? It’s the worst. But, you can ditch that with a scheduling tool that lets people book time with you based on your availability—without all the emails.

What you can do: Tools like Calendly or Acuity Scheduling let you set your availability, and from there, your clients can easily book in when it suits them.

Why this will help: You won’t have to manage your calendar manually anymore, and that’s a time saver you didn’t know you needed!

3. Smooth Out Client Onboarding with Systeme.io

If bringing on new clients feels like a hassle, Systeme.io can seriously simplify the process for you. Imagine this: as soon as a client signs up, they get a welcome email, the contract, and even a link to book a kickoff call—all without you lifting a finger.

What you can do: Create a workflow that automates onboarding, from sending welcome messages to setting up payment schedules.

Why this will help: A smoother, more professional onboarding experience means happy clients, and you’ll be spending less time drowning in admin.

4. Automate Your Invoicing and Payment Reminders

Who likes chasing clients for payments? Nobody, that’s who. But with automated invoicing, you can set it and forget it. No more awkward "Just checking in on that payment" emails—your system will handle reminders for you.

What you can do: Tools like Xero, QuickBooks, or even Systeme.io can automate invoicing and payment reminders, so you can focus on the work you love.

Why this will help: This is going to free up hours of your time each month and take away the headache of tracking down payments.

5. Keep Your Projects Organised with Automation

Managing multiple projects and deadlines can be overwhelming. This is where Notion, Monday.com, or Trello step in. You can automate task tracking, set reminders, and keep everything running smoothly without having to micromanage it all.

What you can do: Set up recurring tasks and automated workflows in your project management tool. This way, you’ll always know what needs to be done, without having to manually update everything.

Why this will help: No more falling behind on projects or missing deadlines. You’ll be on top of everything without constantly checking in on the details.

Admin tasks are important, but they shouldn’t be eating up your day. By automating the right tasks, you’ll get back valuable time to focus on what you do best—growing your business. Whether it’s automating your emails, scheduling, onboarding, or invoicing, these small changes can make a big difference.

Need help getting started with automating your admin? I’m here to help you take the weight of those tasks off your shoulders so you can focus on what really matters. Let’s chat and get your business running smoother than ever.