Last updated: 9 June 2025 

We care about your data. This page explains how we use, protect, and store it — plus the terms you agree to by using this site.

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Terms of Website Use

This website (www.allocate-va.co.uk) is operated by Alison Bingham, trading as Allocate-VA — a virtual assistant service based in Yorkshire, UK.

Contact: alison@allocate-va.co.uk 

ICO Registration Number: ZB337036

By accessing or using this website, you confirm that you accept and agree to comply with these terms. If you don’t agree, please don’t use the site.

Other Applicable Documents

- [Privacy Policy](#privacy-policy)

- [Privacy Notice](#privacy-notice)

- [Cookie Policy](#cookie-policy)

Use of Website

- Free to access, but availability is not guaranteed

- You use the site at your own risk

- No hacking, misuse, or unauthorised access permitted

Intellectual Property

- All content is owned by Allocate-VA

- You may download or print for personal use only

- No republishing or commercial use without permission

External Links

We are not responsible for the content or policies of third-party sites we may link to.

Limitation of Liability

We are not liable for any losses resulting from your use of this website or reliance on its content.

Contact

alison@allocate-va.co.uk

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Privacy Policy

This policy explains how Allocate-VA collects, uses, and protects your personal data in accordance with UK GDPR.

Who We Are

Data Controller: Alison Bingham (Allocate-VA) 

Location: Barnsley, South Yorkshire, UK 

Email: alison@allocate-va.co.uk 

ICO Registration: ZB337036

What We Collect

- Identity & contact details

- Technical & usage data via cookies

- Marketing preferences

- Project/service communications

How We Collect It

- Directly from you (via forms, emails, calls)

- Automatically via cookies and analytics

How We Use Your Data

- To deliver services

- Respond to enquiries

- Send marketing (only if you’ve opted in)

- Improve the website experience

Legal Bases

- Performance of a contract

- Legitimate interest

- Consent (for marketing)

Third-Party Tools

We use trusted platforms that may process your data:

- Systeme.io or MailerLite (email)

- Stripe or PayPal (payments)

- Google Analytics (tracking)

- Notion (project management)

These services are GDPR-compliant. We do not sell or rent your data.

Data Storage & Retention

Some data may be stored outside the UK, using GDPR-compliant safeguards.

- Client data is kept for 6 years to meet tax/legal obligations

- Contact form messages are retained for 12 months

- You may request deletion at any time

Your Rights

You have the right to:

- Access, correct, delete, or transfer your data

- Object to or restrict processing

- Withdraw consent at any time

- Request data portability

- Be informed of how your data is used

- Lodge a complaint with the ICO (www.ico.org.uk / 0303 123 1113)

To exercise your rights, email: alison@allocate-va.co.uk 

If you require this policy in an alternative format, please contact us.

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Privacy Notice

This notice summarises how Allocate-VA uses your personal data.

We may collect identity, contact, technical, and marketing data through this website when you:

- Submit an enquiry

- Sign up for a newsletter or freebie

- Use our contact form or book a service

We use your data to:

- Deliver the service you requested

- Improve your experience on our site

- Send updates or offers (with your consent)

You can unsubscribe at any time. Your data is never sold. 

For full details, see our [Privacy Policy](#privacy-policy).

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Cookie Policy

This website uses cookies to help it run smoothly and improve your experience.

Types of Cookies Used:

- Necessary – for core functionality

- Analytics – helps us understand visitor behaviour (Google Analytics)

- Functionality – remembers your preferences

- Targeting – shows relevant content or offers

Example Cookies:

| Cookie Title | Purpose |

|--------------|---------|

| _ga          | Tracks visitor behaviour via Google Analytics |

| _gid         | Distinguishes users |

| cookie_notice_accepted | Stores your cookie preference |

Managing Cookies

You can block or delete cookies in your browser settings. The website may not work as intended without them. 

All non-essential cookies expire after 12 months.

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© 2022–2025 Allocate-VA. All rights reserved. 

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